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  • Right To Information Act 2005

Right to Information Act 2005

Name & Title of the ActObjective/purpose of the Act

Definition

Users

Download

Right to Information Act. 2005 (RTI Act)To provide available information of the Institute as enshrined in RTI ACT to the Indian citizen on payment of prescribed fees.

Right to Information means the right to

  • Inspection of work, documents, records
  • Taking notes, extracts or, certified copies of documents or records;
  • Taking certified samples of material;
  • Obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device subject to relevant provisions in this regard
Citizens of India

(PDF)
Office Orders
RTI Guidelines

Name

Indian Institute of Technology Kanpur

Functions and Duties

As per Act and Statutes of the Institute

Powers and duties of its officers and employees

As per Act and Statutes of the Institute

The procedure followed in the decision making process, including channels of supervision and accountability

As per Act and Statutes of the Institute

The norms set by it for the discharge of its functions

As per Act and Statutes of the Institute

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

As per Act and Statutes of the Institute

A statement of the categories of documents that are held by it or under its control

Administrative Office Orders / Decisions and Guidelines as approved by Institutes' Governing Body i.e. Board of Governors (BOG)

The particulars of any arrangement that exists for consultation with, or representation by the member so of the public in relation to the formulation of its policy or implementation thereof

Interested persons may write to the Central Public Information Officer of the Institute

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

Following are the Main Committees / Governing body
of the Institute

Meetings of these Committees/Board are not open to PublicMinutes of the meetings are not accessible to public

 A directory of its officers and employees

Institute Telephone Directory

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

Pay Structure of Institute Employees

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

Data of Budgetary Allocation & Expenditure of All Plans

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

No Subsidy is given

Particulars of recipients of concessions, permits or authorizations granted by it

Faculty Chairs and its occupants

 Scholarships

Details in respect of the information available to or held by it reduced in an electronic form

 Please see Institute website

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

All the information is available on the institute website.

Monthly return of RTI application & 1st Appeal

Click Here

RTI Annual Return

Click Here

The names, designations and other particulars of the Public Information Officers and First Appellate Authority

Mr. Vishwa Ranjan
First Appellate Authority

Mr. Vishwa Ranjan

Registrar
Room No. 209, Faculty Building Indian Institute of Technology Kanpur Kanpur-208016

Phone: 0512-259-7808

Email: registrar@iitk.ac.in

Fax:+91-512-2590465

Shri Prakalpa Sharma
Central Public Information Officer

Shri Prakalpa Sharma

Deputy Registrar
Room No. 202, Faculty Building, Indian Institute of Technology Kanpur, Kalyanpur, KANPUR-208016 (Uttar Pradesh), India

Phone: 0512-259-6413 / 0512-259-2166

Email: cpio@iitk.ac.in

Keerti Raj
Central Public Information Officer - 2

Shri Keerti Raj

Assistant Registrar
Room No. 204, Faculty Building, Indian Institute of Technology Kanpur, Kalyanpur, KANPUR-208016 (Uttar Pradesh), India

Phone: 0512-259-6413 / 0512-259-7620

Email: keertiraj@iitk.ac.in

Shri Mayank Prakash
Central Assistant Public Information Officer-1

Shri Mayank Prakash

Central Assistant Public Information Officer-1
Room No. 107, Faculty Building, Indian Institute of Technology Kanpur, Kalyanpur, KANPUR-208016 (Uttar Pradesh), India

Phone: 0512-259-6413

Shriram Gupta
Central Assistant Public Information Officer-2

Shriram Gupta

Central Assistant Public Information Officer-2
Room No. 201, Faculty Building, Indian Institute of Technology Kanpur, Kalyanpur, KANPUR-208016 (Uttar Pradesh), India

Phone: 0512-259-7261

All matters relating to IIT Kanpur including its various Departments, Centres, Schools, Interdisciplinary Programmes and Sections.

Organisation and Function

S. No.ItemDetails of disclosureRemarks/ Reference Points (Fully met/partially met/ not met-
Not applicable will be treated as fully met/partially met)
1.1Particulars of its organisation, functions and duties [Section 4(1)(b)(i)](i) Name and address of the Organizationhttps://www.iitk.ac.in/new/contact-iitk  OR
https://www.iitk.ac.in/new/public-information
(ii) Head of the organization
Director
(iii) Vision, Mission and Key objectiveshttps://www.iitk.ac.in/new/institute-overview
(iv) Function and dutieshttps://iitk.ac.in/new/acts-statutes-and-ordinances
(v) Organization Charthttps://www.iitk.ac.in/new/organization-tree
(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt
IIT Kanpur Acts & Statutes:-
1.2Power and duties of its officers and employees [Section 4(1) (b)(ii)](i) Powers and duties of officers (administrative, financial and judicial)
(ii) Power and duties of other employeeshttps://www.iitk.ac.in/doad/
(iii) Rules/ orders under which powers and duty are derived andhttps://www.iitk.ac.in/new/data/statutes.pdf
(iv) Exercised-----do----
(v) Work allocation-----do----
1.3Procedure followed in decision making process [Section 4(1)(b)(iii)](i) Process of decision making Identify key decision making points-----do----
(ii) Final decision making authority-----do----
(iii) Related provisions, acts, rules etc.-----do----
(iv) Time limit for taking a decisions, if any-----do----
(v) Channel of supervision and accountability-----do----
1.4Norms for discharge of functions [Section 4(1)(b)(iv)](i) Nature of functions/ services offered
(ii) Norms/ standards for functions/ service delivery
(iii) Process by which these services can be accessed----do---
(iv) Time-limit for achieving the targetshttps://www.iitk.ac.in/doip/recently-completed
(v) Process of redress of grievanceshttps://pgportal.gov.in/
1.5Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)](i) Title and nature of the record/ manual /instruction.https://www.iitk.ac.in/new/data/statutes.pdf
(ii) List of Rules, regulations, instructions manuals and records.
(iii) Acts/ Rules manuals etc.https://www.iitk.ac.in/new/public-information
(iv) Transfer policy and transfer ordersDue to Administrative reason transfer policy and its order could not be opened from outside IIT Kanpur Campus.
1.6Categories of documents held by the authority under its control [Section 4(1)(b) (vi)](i) Categories of documentshttps://drive.google.com/file/d/11-KPaVCvVxJab9EZGyiOt-RpGlmEhpsK/view?usp=sharing
(ii) Custodian of documents/categories

i) Board of Governors-
https://www.iitk.ac.in/new/board-of-governers


ii) Senate-
https://www.iitk.ac.in/new/index.php/senate


iii) Finance Committee-
https://www.iitk.ac.in/new/finance-committee


iv) Building and Works Committee-
https://www.iitk.ac.in/new/building-works-committee


v) Annual Report-
https://www.iitk.ac.in/new/annual-reports


vi) Act & Statues-
https://www.iitk.ac.in/new/acts-statutes-and-ordinances


vii) Key Administrators-
https://www.iitk.ac.in/new/key-administrators

1.7Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)](i) Name of Boards, Council, Committee etc.Board of Governors, IIT Kanpur
(ii) Composition
(iii) Dates from which constituted01.01.2024
(iv) Term/ TenureThree Years
(v) Powers and functions
(vi) Whether their meetings are open to the public?No
(vii) Whether the minutes of the meetings are open to the public?No
(viii) Place where the minutes if open to the public are available?NA
1.8Directory of officers and employees [Section 4(1) (b) (ix)](i) Name and designationhttps://oag.iitk.ac.in/Tel/
(ii) Telephone , fax and email IDhttps://oag.iitk.ac.in/Tel/
1.9Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)](i) List of employees with Gross monthly remuneration
(ii) System of compensation as provided in its regulations

Compensation is given as per the GOI guidelines approved by the Board of Governors IIT Kanpur.

1.10Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)](i) Name and designation of the public information officer (PIO), Assistant Public Information (s) Appellate Authorityhttps://iitk.ac.in/new/public-information
(ii) Address, telephone numbers and email ID of each designated official.https://iitk.ac.in/new/public-information
1.11No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2))No. of employees against whom disciplinary action has been 
(i) Pending for Minor penalty or major penalty proceedings
The total no. of employee(s) against whom DA is pending for minor/major penalty is 01.
(ii) Finalised for Minor penalty or major penalty proceedingsOne
1.12Programmes to advance understanding of RTI (Section 26)(i) Educational programmesWorkshop related to RTI Act, 2005 was held during December 2023. The details can be acceded at RTI web page in the Workshop tab.
https://www.iitk.ac.in/new/public-information
(ii) Efforts to encourage public authority to participate in these programmesWorkshop related to RTI Act, 2005 was held during December 2023. The details can be acceded at RTI web page in the Workshop tab.
https://www.iitk.ac.in/new/public-information
(iii) Training of CPIO/APIOhttps://iitk.ac.in/new/data/null-08-05-24.pdf
(iv) Update & publish guidelines on RTI by the Public Authorities concernedhttps://iitk.ac.in/new/data/RTI/RTIGUIDELINES.pdf
1.13Transfer policy and transfer orders [F No. 1/6/2011- IR dt. 15.4.2013] Due to Administrative reason transfer policy and its order could not be opened from outside IIT Kanpur Campus.

Budget and Programme

S. No.ItemDetails of disclosureRemarks/ Reference Points (Fully met/partially met/ not met-
Not applicable will be treated as fully met/partially met)
2.1Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)](i) Total Budget for the public authorityhttps://www.iitk.ac.in/new/budget
(ii) Budget for each agency and plan & programmeshttps://www.iitk.ac.in/new/budget
(iii) Proposed expenditureshttps://www.iitk.ac.in/new/budget
(iv) Revised budget for each agency, if anyhttps://www.iitk.ac.in/new/budget
(v) Report on disbursements made and place where the related reports are available

https://www.iitk.ac.in/new/budget

https://www.iitk.ac.in/new/annual-accounts

2.2Foreign and domestic tours (F. No. 1/8/2012- IR dt. 11.9.2012)(i) Budgethttps://www.iitk.ac.in/new/data/CPDA_1.pdf

(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
 

a) Places visited
b) The period of visit
c) The number of members in the official delegation
d) Expenditure on the visit
Due to Administrative reason transfer policy and its order could not be opened from outside IIT Kanpur Campus.

(iii) Information related to procurements

a) Notice/tender enquires, and corrigenda if any thereon,
b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
c) The works contracts concluded – in any such combination of the above-and
d) The rate /rates and the total amount at which such procurement or works contract is to be executed.
2.3Manner of execution of subsidy programme [Section 4(i)(b)(xii)](i) Name of the programme of activityNA
(ii) Objective of the programmeNA
(iii) Procedure to avail benefitsNA
(iv) Duration of the programme/ schemeNA
(v) Physical and financial targets of the programmeNA
(vi) Nature/ scale of subsidy /amount allottedNA
(vii) Eligibility criteria for grant of subsidyNA
(viii) Details of beneficiaries of subsidy programme (number, profile etc)NA
2.4Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013](i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutionsNA
(ii) Annual accounts of all legal entities who are provided grants by public authoritiesNA
2.5Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)](i) Concessions, permits or authorizations granted by public authorityNA

(ii) For each concessions, permit or authorization granted

a) Eligibility criteria
b) Procedure for getting the concession/ grant and/ or permits of authorizations
c) Name and address of the recipients given concessions/ permits or authorisations
d) Date of award of concessions /permits of authorizations
NA
2.6`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.https://www.iitk.ac.in/new/annual-accounts

Publicity Band Public interface

S. No.ItemDetails of disclosureRemarks/ Reference Points (Fully met/partially met/ not met-
Not applicable will be treated as fully met/partially met)
3.1Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)][F No 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultations with or representation by the members of the public

(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens
NA

(ii) Arrangements for consultation with or representation by

a) Members of the public in policy formulation/ policy implementation
b) Day & time allotted for visitors
c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants
NA

Public- private partnerships (PPP)

(i) Details of Special Purpose Vehicle (SPV), if any
NA
(ii) Detailed project reports (DPRs)NA
(iii) Concession agreements.NA
(iv) Operation and maintenance manualsNA
(v) Other documents generated as part of the implementation of the PPPNA
(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the governmentNA
(vii) Information relating to outputs and outcomesNA
(viii) The process of the selection of the private sector party (concessionaire etc.)NA
(ix) All payment made under the PPP project 
3.2Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i) Policy decisions/ legislations taken in the previous one year
https://iitk.ac.in/new/office-orders
(ii)Outline the Public consultation processhttps://iitk.ac.in/new/office-orders
(iii)Outline the arrangement for consultation before formulation of policyhttps://iitk.ac.in/new/office-orders
3.3Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]Use of the most effective means of communication
(i) Internet (website)
Dissemination of information for wide publicity is done through Institute website.
3.4Form of accessibility of information manual/ handbook [Section 4(1)(b)]

Information manual / handbook available in

(i) Electronic format
Yes
(ii) Printed format
Yes
3.5Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]List of materials available
(i) Free of cost
Available on institute website
(ii) At a reasonable cost of the medium---do----

E. Governance

S .No.ItemDetails of disclosureRemarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)
4.1Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013](i) EnglishYes
(ii Vernacular/ Local LanguageHindi
4.2When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013]Last date of Annual updation

27.05.2011

15 August 2023 & 26 January 2024

4.3Information available in electronic form [Section 4(1)(b)(xiv)](i) Details of information available in electronic formhttps://www.iitk.ac.in/
(ii) Name/ title of the document/record/ other informationhttps://www.iitk.ac.in/
(iii) Location where availablehttps://www.iitk.ac.in/new/public-information
4.4Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)](i) Name & location of the faculty.


https://newoag.iitk.ac.in/Tel/


https://www.iitk.ac.in/dofa/


https://www.iitk.ac.in/new/data/obtained-from-Estate-Office-for-the-year-2023-24.pdf

(ii) Details of information made available

https://newoag.iitk.ac.in/Tel/


https://www.iitk.ac.in/dofa/


https://www.iitk.ac.in/new/data/obtained-from-Estate-Office-for-the-year-2023-24.pdf

(iii) Working hours of the facility24 hrs
(iv) Contact person & contact details (Phone, fax email)
CPIO, IIT Kanpur
4.5Such other information as may be prescribed under section 4(i) (b)(xvii)(i) Grievance redressal mechanismDue to Administrative reason transfer policy and its order could not be opened from outside IIT Kanpur Campus.
(ii) Details of applications received under RTI and information provided
(iii) List of completed schemes/ projects/ Programmes
(iv) List of schemes/ projects/ programme underwayhttps://iitk.ac.in/new/list-of-research-highlights
(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contracthttps://www.iitk.ac.in/new/tenders
(vi) Annual Reporthttps://www.iitk.ac.in/new/annual-reports
(vii) Frequently Asked Question (FAQs)https://www.iitk.ac.in/doaa/faqs

(viii) Any other information such as

a) Citizen’s Charter
The point is not applicable since no Citizen Charter is appointed
b) Result Framework Document (RFD)The point is not applicable since no Citizen Charter is appointed
c) Six monthly / Quarterly reports on theThe point is not applicable since no Citizen Charter is appointed
d) Performance against the benchmarks set in the Citizen’s CharterThe point is not applicable since no Citizen Charter is appointed
4.6Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013](i) Details of applications received and disposedhttps://www.iitk.ac.in/new/monthly-return-of-rti-application-1st-appeal
(ii) Details of appeals received and orders issuedhttps://www.iitk.ac.in/new/monthly-return-of-rti-application-1st-appeal
4.7Replies to questions asked in the parliament [Section 4(1)(d)(2)]Details of questions asked and replies givenTotal no of questions asked - 21
https://www.iitk.ac.in/new/data/PQs-FY-2023-24.pdf

Information as may be prescribed

S. No.ItemDetails of disclosureRemarks/ Reference Points (Fully met/partially met/ not met-
Not applicable will be treated as fully met/partially met)
5.1Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]

(i) Name & details of 
 

(a) Current CPIOs & FAAs
(b) Earlier CPIO & FAAs from 1.1.2015

Current CPIO is appointed from 2014

Central Public Information Officer
Shri Prakalpa Sharma
Deputy Registrar

First Appellate Authority
Prof. Braj Bhushan
Officiating Registrar

(ii) Details of third party audit of voluntary disclosure
(a) Dates of audit carried out
(b) Report of the audit carried out

Financial Year 2023-24

Financial Year 2022-23

Financial Year 2021-22


Financial Year 2020-21


Financial Year 2019-20


Financial Year 2018-19

(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

(a) Date of appointment
(b) Name & Designation of the officers
Mr. Manoj Kumar
Assistant Registrar

(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure

(a) Dates from which constituted
(b) Name & Designation of the officers
www.iitk.ac.in/new/data/RTI/Office-Order-to-constitute-Committee-Under-Section-4-of-RTI-Act.pdf

(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

(a)Dates from which constituted
(b) Name & Designation of the Officers

Information Disclosed on own Initiative

S. No.ItemDetails of disclosureRemarks/ Reference Points (Fully met/partially met/ not met-
Not applicable will be treated as fully met/partially met)
6.1Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information https://www.iitk.ac.in/new/public-information
6.2Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)
(i) Whether STQC certification obtained and its validity.
(ii) Does the website show the certificate on the Website?
NA

Registrar's Office

S.No.SubjectLink

1

Acts

Click Here 

2

Statutes

3

Senate Manual

Office, Academic Affairs

S.No.SubjectDownload

1

UG Manual

English

2

PG Manual

English 

3

Senate Manual

English

4

Ordinance

English

Office, Faculty Affairs

S.No.SubjectDownload

1

Faculty Handbook

English

Office, Students' Affairs

S.No.SubjectDownload

1

Senate Manual

English

2

Hall Management- Rules, Procedures and Guidelines Manual

English

Office, R & D Affairs

S.No.SubjectDownload

1

R&D Manual

English

Finance & Accounts

S.No.SubjectDownload

1

Record Retention Manual

English

2

General Financial Rules - 2017

English

Stores & Purchase

S.No.SubjectDownload

1

Stores and Purchase

English

Institute Works Department

S.No.SubjectDownload

1

Institute Works Department Services

English

Estate Office

S.No.SubjectDownload

1

Estate Office

English